Hullspark

Project Archiver Lite for Jira: archive and restore projects

Project Archiver Lite archives a company-managed Jira project by switching it to a shared permission scheme that grants nothing to people. Restore brings the original scheme back. Nothing is deleted. It runs inside the cloud product and sends nothing outside it.

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For Jira Cloud. Runs entirely inside it. Archiving needs an active license; see Marketplace for pricing.

What it does

Archive gives a project a shared permission scheme named "Archived (no access)" that grants nothing to people. People lose access and the project drops out of their lists. The project's original scheme is remembered, and Restore assigns it again. The project, its issues and the permission schemes stay. Jira administrators still see archived projects in project settings. If possible, the project also gets the category "Archived".

The shared scheme is checked before each use. A permission that only gives the app's own access role (atlassian-addons-project-access) is ignored, because that role holds no people. If the saved scheme grants anything else, the app does not use it and picks or creates another one.

Where to find it

It is an administration page in Jira, named Project Archiver Lite. Only Jira administrators can open it; other people see a notice saying so.

Use it, step by step

  1. Open Project Archiver Lite. The table lists your projects with their type, lead, last update and status. Use Search projects to find one by name or key.
  2. Press Archive on a project and confirm. People lose access to it right away.
  3. To bring a project back, press Restore and confirm. The original permission scheme is assigned again, so access returns as it was before.
  4. The Activity log shows the latest actions: time, action, project and result.

Restore

Restore brings back the original permission scheme and, if the app set the "Archived" category, the original category. If someone changed the project's permission scheme by hand after archiving, Restore leaves the scheme and the category alone, clears the archive record, and tells you so. If the original scheme no longer exists, Restore changes nothing and says so.

Limits

  • Company-managed projects only. Team-managed projects use their own permissions, which an app cannot swap, so they are shown as Not supported.
  • One project per action.
  • The list shows up to 2,000 projects. If your site has more, the app says so; use search to find the rest.
  • The "Archived" category is optional. If Jira refuses it, the project is still archived.
  • If Jira does not confirm a change, the app keeps its record and asks you to reload and check the project's status.
  • Jira can refuse the change. The app notes that archiving needs Jira Standard or higher.

Licensing

Archiving needs an active license. Restore, the project list and the activity log work without one, so you can always get your projects back. See Marketplace for pricing.

Data and privacy

The app stores the following in app storage on your site: the id and name of the shared scheme; one record for each archived project (project key, the id and name of the original permission scheme, the original category id, whether the category was set, the time and the account ID of the administrator who archived it); and an activity log of the last 200 actions (time, action, project key, the administrator's account ID and result). The account ID is the only personal data it keeps; names and email addresses are not stored. Each week the app reports the stored account IDs to the platform personal-data service, also when it is unlicensed. For an account that has been closed, the app replaces the account ID with "unknown" and keeps the record. It runs inside the cloud product and sends no data outside it. Uninstalling removes the data. See the Privacy page for Hullspark's policy.

Support

Write to support@hullspark.com or use the Support page. Include the project key and what you saw. Do not send issue content.